Staff Accountant

At Investor HOA Services, our strength is our ability to simplify complex operational procedures, creating efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As an ideal candidate, you will have proven abilities to assist with preparation of monthly financial analysis reports, developing and maintaining department budgets and generating cost reports. You will collect pertinent information for third party audits, oversee financial reporting and operations and will be the first point of contact for accounting issues.

Job Duties :

• Accounts Payable, Accounts Receivable, Expenses, Payroll functions, journal entries, and account analysis
• Prepare accounting related entries
• Perform monthly bank reconciliations and reporting
• Support the Senior Accountant in carrying out the responsibilities of the Finance/Accounting department
• Fixed Assets depreciation and amortization schedules
• Financial statement preparation
• General Ledger entries
• Assist with audit preparation and variance analysis
• General bookkeeping, telephone support, filing, and production of forms
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties.
• Other duties as assigned

Requirements:

• Strong organizational skills required for tracking all aspects of responsibilities
• Associates degree in accounting or finance
• Two plus years in accounting or related field
• Strong knowledge and demonstrated application of Generally Accepted Accounting Principles
• Demonstrated knowledge and understanding of internal controls and compliance
• Excellent interpersonal and communications skills with ability to successfully interact across all levels of the organization, including multiple geographic locations
• Ability to prioritize and handle multiple projects/tasks in a high-volume, changing environment
• Must be able to work under tight timelines and meet deadlines
• Able to pass criminal background check and supply current references
• Experience with Quickbooks and Yardi

Disclaimer: This job description represents the basic qualifications for the position. It is not designed to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon you performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Data Management

At Investor HOA Services, our strength is our ability to simplify complex operational procedures, creating
efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As an ideal candidate, you
will have proven abilities to organize a large volume of incoming and outgoing mail, store and analyze data, with the goal of ensuring
that information flows timely and securely to and from IHS.

Job Duties:

• Create and enforce policies for effective data management
• Time stamping, opening, reading, sorting, and routing incoming mail; sealing, stamping, and affixing postage to outgoing mail, and keeping necessary records
• Pickup of mail at centralized postal facility
• Ensure adequacy, accuracy and legitimacy of data
• Log incoming mail into an internal system
• Manage inventory of shipping supplies and equipment
• Devise and implement efficient and secure procedures for data management and analysis with attention to all technical aspects
• Establish rules and procedures for data sharing with upper management, external stakeholders
• Support others in the daily use of data systems and ensure adherence to legal and company standards
• Ensure digital databases and archives are protected from security breaches and data losses
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements:

• Proven experience as a data manger
• Excellent understanding of data administration including collection, analysis, and distribution
• Familiarity with modern database and information system technologies
• Strong organizational skills
• Proficient in MS Office
• An analytical mindset with problem-solving skills
• Excellent communication and collaboration skills
• Strong customer service skills
• Must be able to work under tight timelines and meet deadlines
• Able to pass criminal background check and supply current references

Disclaimer: This job description represents the basic qualifications for the position. It is not designed to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon you performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Compliance Services Coordinator (CSC)

Investor HOA Services (IHS) has continued to see an increase in external compliance issues. The Client Services Team will systematize the Compliance Services Program to include: rental compliance programs, rental registration programs, rental certificates of occupancy, residential rental unit compliance programs, rental registration and permit programs, utility inspection programs, section 8 and Hud compliance, and all other permitting and municipality requirements. This position will work closely with the Compliance Coordinator and the Regional Director. The CSC will work with the Client Services Team to ensure that all Vendors are aware of Compliance items in their respective areas. The Compliance Coordinator will train our Approved Vendors on Compliance Programs within their regions. They will make sure that new Compliance requirements and program information will be disseminated to IHS staff, as well as approved Vendors. The Compliance Coordinator will ensure that IHS remains in compliance with all Permitting and Registration Requirements. This includes State and local requirements. For example: keyless deadbolt and peephole requirements in the State of Texas. They will assist the Asset Management Coordinators with Utility Company
requirements. This will include working with utility companies when meters have been removed from properties. They will also assist the Project Management team on all other Permitting requirements as needed for each Asset.

Responsibilities

• Rental Registration and Compliance Programs (examples)
• Compliance Tracking
• Rental Compliance Programs
  • Mesquite Texas – Requires a Rental Certificate of Occupancy. If deficiencies are recorded, the IHS Compliance Coordinator will schedule a re-inspection and pay the $50 re-inspection fee. The RCO procedure is required to be completed each time a unit goes in to an unoccupied status . The IHS Coordinator will track the assets in Mesquite that fall under this requirement. They will obtain a detailed list of requirements and items that will be addressed from the City of Mesquite. The HIS Compliance Coordinator will dispatch an approved Vendor to complete a walk-through of the property before the scheduled vacant RCO is completed. The city of Mesquite will issue a green tag upon completion of this process. The IHS Compliance Coordinator will instruct the new Resident to provide this tag when applying for water.
• Certificate of Home Occupancy
  • Royse City Texas – The IHS Compliance Coordinator will facilitate the completion of the Certificate of Home Occupancy inRoyce City . The HO is valid for 60 days after the property is released. If the home remains unoccupied, a new HO is required before occupancy. Coordinator will ensure that this program is tracked through our system, schedule an approved Vendor to complete a compliance evaluation during the Restoration of the unit . They will ensure that all fees are paid and timelines adhered to.
• Residential Rental Housing Compliance Program
  • Palmdale California – All rental housing in the Palmdale area are required to be registered with the building department at time of acquisition. The Coordinator will ensure that registration fees are paid. The city of Palmdale will issue a ten day notice for properties that require further review. Upon receipt of this notification the Coordinator will schedule a walk-through from an approved Vendor, as well as pay any required fees. Certificates will be issued for one, three, or five years based on violations found and time taken to correct.
• Residential Rental Registration and Permit Program
  • Little Elm Texas – Every rental property in the Town of Little Elm must be registered and have a Rental Permit issued before it can be legally occupied. There is an annual registration fee. Property owners are responsible for renewing their permits by February 15th of each year. Permits may be suspended or revoked for failure to maintain the property to the required standards. Upon Resident change-out, each rental unit is subject to a health and safety walk through. The Coordinator will schedule a compliance evaluation with an approved Vendor, and work with the City Enforcement staff to schedule the vacant walk through. This walk through must be completed within 30 days of new utility service activation. Coordinator will obtain code compliance booklet from the City, and ensure that all fees and timelines are adhered to.
• Housing Authority and Voucher Programs
• Section 8 and HUD Program Compliance
• Annual Compliance Audits
  • Coordinator will track Annual walk -through s as they are due for completion. They will schedule an approved Vendor to complete a pre-evaluation walk ­ through 14 days before the annual evaluation, and work with Leasing to schedule notifications with the Resident .
• Failed Compliance Audits
  • Coordinator will work with User to evaluate each failed audit , and determine eligibility for repair . If unit is eligible for repair, Coordinator will schedule an Approved Vendor to complete the failed audit items. They will work with User to schedule Resident notifications and timeline for completion. The Coordinator will notify User of completion of repairs, and User will schedule the re-evaluation.
• Utility Company Compliance
  • Meter Removal
    • Upon removal of any utility meter, Coordinator will work with approved Vendors to ensure that all permitting and evaluation is completed. They will facilitate the installation of the new meter and track timelines for installation and requirements for completion.
  • Septic and Shared Well Compliance
    • Coordinator will work with local permitting agencies to ensure that User remains in compliance on.

Disclaimer: This job description represents the basic qualifications for the position. It is not to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon your performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Compliance Coordinator

At Investor HOA Services, our strength is our ability to simplify complex operational procedures, creating efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As an ideal candidate, you have a proven ability to process large volumes of documentation, manage timeline expectations, bid analysis and approval, invoice auditing and approval, and customer service.

Job Duties

• Facilitate communication between outside HOA management companies and IHS
• Execute HOA document processing
• Project Management
• Quality Control analysis
• Data entry
• Document analysis
• Build, scan, and maintain database information
• Perform Bid analysis for HOA work orders
• Invoice approval and auditing
• Follow up daily with vendors to verify timely completion of projects
• Develop reports to confirm and convey schedules for HOA projects
• Adhere to all local, state and federal laws, including all laws governing Fair Housing,
• Americans with Disabilities Act, Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements

• Strong organization skills require for tracking all aspects of responsibilities
• Ability to work within a team environment
• Minimum two years’ experience within a real estate related field
• Property management experience a plus
• Must have ability to work in a fast-paced environment with shifting priorities and assignments
• Moderate to exceptional Microsoft Office experience
• Able to assist in the development and implementation of best practices
• Very focused attention to detail
• Utmost integrity and transparency required
• Able to pass a criminal background check and supply current references
• Accounting software experience a plus to assist accounting with billing issues/accuracy

Disclaimer: This job description represents the basic qualifications for the position. It is not to
cover or contain a comprehensive listing of all activities, duties or responsibilities that are required
of the employee. You may be asked to perform or assist with other instructions and duties. You
will be evaluated, in part, based upon your performance of the tasks listed in this job description.
Management has the right to revise this job description at any time.

Director of Operations

At Investor HOA Services, our strength is our ability to simplify complex operational procedures, creating
efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As an ideal candidate, you
have proven senior management experience in a highly dynamic setting. Your organizational, communication, and leadership skills are
second to none and you enjoy developing solutions that push innovative boundaries. You’ll work closely with executives to strategize
and develop long-term plans that usher in new levels of productivity and success at IHS.

Job Duties :
• Collaborate with executive-level management in the development of performance goals and long-term operational plans
• Regularly evaluate the efficiency of business procedures according to organizational objectives and apply improvements
• Set strategic goals for operational efficiency and increased productivity
• Evaluate overall performance by gathering, analyzing and interpreting data and metrics
• Collaborate with the department management to develop financial plans
• Monitoring revenue margins
• Oversee employee productivity
• Research and implement new directives for business growth and prosperity
• Update and develop corporate policy
• Analyze the performance of support functions for departments
• Coaching and staff development
• Work with project managers to develop budgets for special programs
• Develop reports to confirm and convey schedules for HOA projects
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with Disabilities Act,
Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements:
• Strong organizational skills required for tracking all aspects of responsibilities
• Keen attention to detail, with strong verbal and written communication abilities
• Experience with developing budgets and writing business plans
• Ability to work within a team environment with a minimum of five years' experience managing staff
• Minimum four years' experience with HOA duties
• Minimum three years' experience within a real estate related field
• Property management experience a plus
• Must have ability to work in a fast paced environment with shifting priorities and assignments
• Moderate to exceptional Microsoft Office experience
• In depth knowledge of diverse business functions and principles
• High attention to detail, with the ability to quickly learn and incorporate guidelines and procedures for
troubleshooting and servicing resident requests
• Able to pass criminal background check and supply current references
• Some Accounting, Quickbooks and Yardi software applications experience preferred

Disclaimer: This job description represents the basic qualifications for the position. It is not designed to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon you performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Human Resources Generalist

At Investor HOA Services, our strength is our ability to simplify complex operational procedures,
creating efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As an ideal
candidate, you will play a key role in the success of the organization by offering guidance on recruitment, terminations, performance
management, employee relations and HR best practices while facilitating a positive relationship between personnel and senior
management.

Job Duties:
• Implement and administer employee policies
• Develops human resources solutions by collecting and analyzing information; recommending courses of action
• Provide high-quality advice and service to management on daily employee relations and performance management issues
• Offer proactive recruiting assistance
• Maintain ongoing relationships with employment agencies to ensure the selection of the most qualified candidates
• Identify ways to improve policies and procedures
• Prepare termination and severance letters
• Train and provide support
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal
networks, participating in professional organizations
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with Disabilities Act,
Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements:
• Bachelor’s degree in Human Resources Management or related discipline
• Keen attention to detail, with strong verbal and written communication abilities
• Five plus years’ experience in HR
• Strong knowledge of hiring process
• Understanding of HR best practices and current regulations
• Sound judgement and problem-solving skills
• Customer-focused attitude, with high level of professionalism and discretion
• Moderate to exceptional Microsoft Office experience
• In depth knowledge of diverse business functions and principles
• Excellent communication skills
• Able to pass criminal background check and supply current references
• Some Accounting, Quickbooks and Yardi software applications experience preferred

Disclaimer: This job description represents the basic qualifications for the position. It is not designed to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon you performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Corporate Paralegal

At Investor HOA Services, our strength is our ability to simplify complex operational procedures,
creating efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As
an ideal candidate, you have a proven ability to process large volumes of documentation, manage timeline
expectations, legal research and hearing preparation and customer service.

Job Duties

• Facilitate communication between outside HOA management companies and IHS
• Execute HOA document processing
• Legal Research and Presentations
• Gather and analyze information
• Data entry
• Document analysis
• Drafting legal documents, including: correspondence, proxy votes, CCR review and abstract creation, misc.
  business documents, and hearing documents
• Administrative tasks such as filing, answering phone calls , and maintaining organized reference files
• Report creation
• Monitor changes to government guidelines or regulations and submit reports on pertinent changes
• Utilize existing files and a variety of other research resources to develop information for pending cases
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with Disabilities
• Act, Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements

• Strong organization skills require for tracking all aspects of responsibilities
• Ability to work within a team environment
• Associates Degree in Paralegal Studies is required (Bachelor’s degree is preferred)
• Property management experience a plus
• Strong research and report-generating skills
• Industry recognized certification from organizations such as NALA or AACP
• Must have ability to work in a fast-paced environment with shifting priorities and assignments
• Moderate to exceptional Microsoft Office experience
• Able to assist in the development and implementation of best practices
• Very focused attention to detail
• Utmost integrity and transparency required
• Able to pass a criminal background check and supply current references
• Accounting software experience a plus to assist accounting with billing issues/accuracy

Disclaimer: This job description represents the basic qualifications for the position. It is not to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon your performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Senior Accountant

At Investor HOA Services, our strength is our ability to simplify complex operational procedures, creating
efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As an ideal candidate, you
have proven management experience in a highly dynamic setting. You will manage a set of accounting activities to ensure compliance
with generally accepted accounting principles, corporate policies and external audits. You will work closely with the IHS management
team to proactively drive results.

Job Duties :
• Accounts Payable, Accounts Receivable, Expenses, Payroll functions, journal entries, and account analysis
• Manage the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal
entries, account balance reconciliations, accruals, and report preparation
• Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies
including review and implementation of process and system changes
• Participate in strategic financial projects including upgrades and implementation
• Ensure compliance with internal control policies
• Collaborate with external auditors to ensure successful audit results and compliance
• Interact at all levels and with budget owners or other stakeholders to produce timely, efficient and accurate month-end close
and all internal management and financial reporting through annual report
• Responsible for hierarchy and scalability in chart of accounts and accuracy in the general ledger and financial statements
and has ultimate authority over classification and booking of transactions
• Analyze the effect of statutory accounting practices and studies regulations and guidance to ensure correct application of
Generally Accepted Accounting Principles
• Develop and implement accounting policies, procedures and controls, and follow established techniques to discover and
prevent fraud
• Prepare summary feedback of financial statements variances to budget
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with Disabilities Act,
Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements:
• Strong organizational skills required for tracking all aspects of responsibilities
• Bachelor’s degree in Accounting
• Five plus years managerial experience
• Strong knowledge and demonstrated application of Generally Accepted Accounting Principles
• Demonstrated knowledge and understanding of internal controls and compliance
• Excellent interpersonal and communications skills with ability to successfully interact across all levels of
the organization, including multiple geographic locations
• Demonstrated ability to delegate and positively lead teams through change
• Working knowledge and analytical skills to make independent judgments in relation to complex
accounting processes and the business
• Ability to prioritize and handle multiple projects/tasks in a high-volume, changing environment
• Must be able to work under tight timelines and meet deadlines
• Able to pass criminal background check and supply current references
• Some Accounting, Quickbooks and Yardi software applications experience preferred

Disclaimer: This job description represents the basic qualifications for the position. It is not designed to cover or contain a
comprehensive listing of all activities, duties or responsibilities that are required of the employee. You may be asked to
perform or assist with other instructions and duties. You will be evaluated, in part, based upon you performance of the
tasks listed in this job description. Management has the right to revise this job description at any time.

Regional Director

At Investor HOA Services, our strength is our ability to simplify complex operational procedures,
creating efficiency and cost savings to those we serve. We’re proud to set the standard for success in our industry. As
an ideal candidate, you have proven management experience in a highly dynamic setting. Your organizational,
communication, and leadership skills are second to none. You are highly focused on analyzing overall performance of
your team, providing feedback and guidance, training, and encouragement in order to positively impact results.

Job Duties:
• Facilitate communication between outside HOA management companies and IHS
• Ensure that the regional teams you are leading comply with the overall strategy of the organization
• Interview, hire, coordinate and complete staff development and reviews
• Act as our client point of contact for escalations
• Execute HOA document processing
• Coordinate and report to senior management
• Quality control analysis
• Perform Bid analysis and approvals for HOA work orders over specified dollar amounts
• Invoice approval and auditing
• Follow up daily with vendors to verify timely completion of projects
• Develop reports to confirm and convey schedules for HOA projects
• Adhere to all local, state and federal laws, including all laws governing Fair Housing, Americans with
Disabilities Act, Fair Credit Reporting Act, and other laws pertaining to real estate or leased properties
• Other duties as assigned

Requirements:
• Strong organizational skills required for tracking all aspects of responsibilities
• Ability to work within a team environment with a minimum of three years' experience managing staff
• Minimum two years' experience with HOA duties
• Minimum two years' experience within a real estate related field
• Property management experience a plus
• Must have ability to work in a fast paced environment with shifting priorities and assignments
• Moderate Microsoft Office experience
• Able to assist in development and implementation of best practices
• High attention to detail, with the ability to quickly learn and incorporate guidelines and
procedures for troubleshooting and servicing resident requests
• Able to pass criminal background check and supply current references
• Some Accounting, Quickbooks and Yardi software applications experience preferred

Disclaimer: This job description represents the basic qualifications for the position. It is not designed to
cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the
employee. You may be asked to perform or assist with other instructions and duties. You will be
evaluated, in part, based upon you performance of the tasks listed in this job description. Management
has the right to revise this job description at any time.